Our next business meeting is December 18th directly after the meeting. We will resume meeting on last Thursdays in January.
The Tech Host is responsible for the security of the meeting and uses the Zoom Host settings according to our group conscience to maintain a safe space for Fellow Travellers to share. The Tech Host also opens and closes the chat box and posts group communications or announcements in the chat box.
Before the meeting:
Obtain the Claim Host code. You can send an email request to pnpacafl@gmail.com, or ask someone in service at the meeting.
Arrive at least 10 minutes before the meeting to coordinate with the Chairperson and Screen Sharer.
Open the Participants and Chat windows in Zoom.
Claim Host. (Button located at the bottom of the Participant window.)
Assign co-host roles to the Chairperson and Screen Sharer.
Enable Waiting Room.
Set “Mute all upon entry” (eliminates hot mics).
Ask the Chairperson if they want to send requests to unmute and lower hands. If not, Tech Host will do that for them.
Admit people into the room from the waiting room.
Check out each person in the waiting room to ensure safety.
You can chat with people in the waiting room if you’re concerned about safety. You can ask them to have their camera on when they come into the meeting.
Pin new/unknown persons in the gallery window so you can monitor them during the meeting. Pinning them keeps them near the top so you can find them if needed.
Remove anyone displaying inappropriate or disruptive behavior.
At the top of the hour:
Uncheck the Allow Participants to Unmute themselves.
Change Chat box setting to Host and Co-host only.
Mute open mics except for the Chairperson.
During the meeting:
Post standard Chat Box text timed with the script. Copy and paste from the Chat Box script file located on the pnpaca.org website homepage.
If assisting Chair with audio - Watch for raised hands and send a Request to Unmute to the next person to share. Lower hands after shares.
Maintain security throughout the meeting.
Watch for open mics and mute except Chair and person sharing.
Watch for inappropriate videos and shut down.
If someone’s video is shut down by mistake, send a Request to Start Video along with a text to explain your error.
Remove from meeting immediately anyone displaying inappropriate behavior (bombers).
Restrict the Textbox chat completely if it is being abused in any way.
At 9:20 lock the meeting.
End of Meeting:
Continue the sharing format in the virtual parking lot until all who want to have shared, then open the room for fellowship.
Stay until all participants have left. If you have to leave, ask for a volunteer to take Host and then pass Host responsibilities to them. When the Host leaves the entire meeting is shut down.
Thank you for your service!