20th Anniversary of the BRB! Claudia B. speaking November 15th.
Revised 10/29/2026
We have a self-sign-up system at PNP. We ask for volunteers at the end of each meeting. If you volunteer, simply type your name on the Service Roster. (Be sure to push “Enter” before leaving the page.) Before signing up, please read the job descriptions below. If you would like training, stay after the meeting or email us at pnpacafl@gmail.com.
Chairperson
The Chairperson reads the script, calls on people to share, sends requests to unmute, and lowers hands after shares. Below are step-by-step instructions:
Locate the Chairperson’s script on the website at pnpaca.org.
Arrive 10 minutes before the meeting.
Ensure the Tech Host has made you a co-host.
If no Tech Host has arrived by 9:55 ask for volunteers to be Tech Host.
Coordinate with the Tech Host and let them know if you are comfortable sending requests to unmute participants and lower their virtual hand. If not comfortable, the Tech Host will do it for you.
If this is a speaker meeting, ask the speaker if they would like to be timed, if they would like it on screen, and if they would like a gentle reminder with 5 minutes to go.
At 9:00 am ET, begin reading the script.
Call on persons with raised hands.
Send a request for them to unmute. Click the … in their video window or, click on the More button next to their name in the Participants window.
Thank the person sharing or say “You’ve been heard”. Do not comment on what was shared.
Lower their virtual hand after they share.
At the end of the meeting, continue the sharing process in the virtual parking lot then ask if there are any questions and open the floor for conversation.
If you need to leave at the end of the meeting, ask someone to take over for you.
If you need support during the meeting, private chat with the host or cohosts.
Daily Meditation Meeting Script
The Tech Host is responsible for the security of the meeting and uses the Zoom Host settings according to our group conscience to maintain a safe space for Fellow Travellers to share. The Tech Host also opens and closes the chat box and posts group communications or announcements in the chat box. If there is no Screen Sharer for the meeting, have the screen sharer instructions available so you can do both jobs. Ask for help before the meeting begins if the screen sharer has not arrived by 9:55.
Obtain the Claim Host code. You can send an email request to pnpacafl@gmail.com, or ask someone in service at the meeting.
Arrive at least 10 minutes before the meeting to coordinate with the Chairperson and Screen Sharer.
Open the Participants and Chat windows in Zoom.
Claim Host. (Button located at the bottom of the Participant window.)
Assign co-host roles to the Chairperson and Screen Sharer.
Enable Waiting Room.
Set “Mute all upon entry” (eliminates hot mics).
Ask the Chairperson if they want to send requests to unmute and lower hands. If not, Tech Host will do that for them.
Waiting Room: Admit people into the room from the waiting room.
Check out each person in the waiting room to ensure safety. You can chat with people in the waiting room if you’re concerned about safety. You can ask them to have their camera on when they come into the meeting.
Pin new/unknown persons in the gallery window so you can monitor them during the meeting. Pinning them keeps them near the top so you can find them if needed.
Remove anyone displaying inappropriate or disruptive behavior.
Uncheck the Allow Participants to Unmute themselves.
Change Chat box setting to Host and Co-host only.
Mute open mics except for the Chairperson.
Post standard Chat Box text timed with the script. Copy and paste from the Chat Box script file located on the pnpaca.org website homepage.
If assisting Chair with audio - Watch for raised hands and send a Request to Unmute to the next person to share. Lower hands after shares.
Maintain security throughout the meeting.
Watch for open mics and mute except Chair and person sharing.
Watch for inappropriate videos and shut down.
If someone’s video is shut down by mistake, send a Request to Start Video along with a text to explain your error.
Remove from meeting immediately anyone displaying inappropriate behavior (bombers).
Restrict the Textbox chat completely if it is being abused in any way.
At 9:20 lock the meeting.
Continue the sharing format in the virtual parking lot until all who want to have shared, then open the room for fellowship.
Stay until all participants have left. If you have to leave, ask for a volunteer to take Host and then pass Host responsibilities to them. When the Host leaves the entire meeting is shut down.
The screen sharer displays the readings for the meeting and is the timekeeper for speaker meetings. Screen sharing cannot be done from a phone or some tablets. It is best done from a computer or laptop. Below are step-by-step instructions:
For your privacy, close other applications and hide your bookmarks toolbar if possible.
Arrive at least 10 minutes before the meeting starts to prepare.
If this is a speaker meeting you will be the timekeeper.
Coordinate with the Chair and Speaker if and how they would like to be timed.
There will be only one reading which will be selected by the speaker. Ask them which reading they would like to select - Laundry List, Solution or 12 steps.
Be prepared to share the Daily Meditation and the other readings if there is no speaker that day.
Go to the pnpaca.org website. Open the documents in one window in separate tabs.
Open the following documents: The Laundry List Traits, The Solution, The Twelve Steps, The Daily Meditation, The Promises and the Script for the meeting as backup for the chair. You only need to share the script if the chairperson does not have access.
Enlarge the font size between 175% to 200% for readability. Many read from their phones.
Before sharing click on “The Problem” document to make it the active window.
Click back to the Zoom meeting room.
When called on by the script, Click the Share button and select the window with the meeting documents and click Share.
Click on the next document tab to display the Solution and so on. This method prevents you from sharing and stop sharing between documents.
When readings are done, click the Red Stop Share button on the Screen sharer’s floating tool bar.
During the meeting, assist the Tech Host with room security. Inform them via chat of possible problems.
Timing For Speaker Meetings:
Set the speaker’s timer using the Zoom Timer App for 30 minutes.
Be sure the times-up sound is the “Beep”.
If the speaker requested a 5 minute gentle reminder then verbally let the speaker know they are at the 5 minute mark.
When sharing begins, set the Zoom App Timer for 2:00 minutes and click the option to display on-screen.
No gentle reminders are required. It will be at the discretion of the chair to ask them to wrap things up.