Our next business meeting is December 18th directly after the meeting. We will resume meeting on last Thursdays in January.
Progress Not Perfection Meeting Service
Signing Up for Service
We have a self-sign-up system at PNP. We ask for volunteers at the end of each meeting. If you would like to volunteer, simply type your name on the Service Roster. Be sure to push “Enter” before leaving the page. We have three roles: Chairperson, Screen Sharer, and Tech Host. If all roles are not filled, you may be asked to serve multiple roles.
Read the three job descriptions below.
Ask for training if needed after the meeting or email us at pnpacafl@gmail.com.
Open the Service Roster and type your name for the date and position you chose.
Arrive at least 10 minutes before the meeting begins for all positions.
Chairperson
The Chairperson reads the script, calls on people to share, sends requests to unmute, and lowers hands after shares.
Locate the Chairperson’s script on the website at pnpaca.org.
Arrive 10 minutes before the meeting.
Ensure the Tech Host has made you a co-host.
If no Tech Host has arrived, ask for volunteers to be Tech Host.
At 9:00 am ET, begin reading the script.
Call on persons with raised hands.
Send a request for them to unmute. Click the … in their video window or, click on the More button next to their name in the Participants window.
Thank the person sharing or say “You’ve been heard”. Do not comment on what was shared.
Lower their virtual hand after they share.
At the end of the meeting, continue the sharing process in the virtual parking lot then ask if there are any questions and open the floor for conversation.
If you need to leave at the end of the meeting, ask someone to take over for you.
If you need support during the meeting, private chat with the host or cohosts.
The screen sharer displays the readings for the meeting on the screen as they come up in the script. Screen sharing cannot be done from a phone or some tablets. It is best done from a computer or laptop.
For your privacy, close other applications and hide your bookmarks toolbar if possible.
Arrive at least 10 minutes before the meeting starts to prepare.
Go to the pnpaca.org website
Open the following documents: The Laundry List Traits, The Solution, The Twelve Steps, The Daily Meditation, and The Promises.
It is helpful if the documents are all in one window on separate tabs.
Zoom in to increase the font size for readability.
Click on “The Problem” document to make it the active window.
Click on the Zoom icon to return to the meeting screen.
When called on by the script, Click the Share button.
Select the window with the meeting documents and click Share.
Click on the next tab for the next document.
Click the red Stop Share button on the Screen sharer floating tool bar.
During the meeting, assist the Tech Host with room security. Inform them via chat of possible problems.
The Tech Host is responsible for the security of the meeting and uses the Zoom Host settings according to our group conscience to maintain a safe space for Fellow Travellers to share. The Tech Host also opens and closes the chat box and posts group communications or announcements in the chat box.
Before the meeting:
Obtain the Claim Host code. You can send an email request to pnpacafl@gmail.com, or ask someone in service at the meeting.
Arrive at least 10 minutes before the meeting to coordinate with the Chairperson and Screen Sharer.
Open the Participants and Chat windows in Zoom.
Claim Host. (Button located at the bottom of the Participant window.)
Assign co-host roles to the Chairperson and Screen Sharer.
Enable Waiting Room.
Set “Mute all upon entry” (eliminates hot mics).
Ask the Chairperson if they want to send requests to unmute and lower hands. If not, Tech Host will do that for them.
Admit people into the room from the waiting room.
Check out each person in the waiting room to ensure safety.
You can chat with people in the waiting room if you’re concerned about safety. You can ask them to have their camera on when they come into the meeting.
Pin new/unknown persons in the gallery window so you can monitor them during the meeting. Pinning them keeps them near the top so you can find them if needed.
Remove anyone displaying inappropriate or disruptive behavior.
At the top of the hour:
Uncheck the Allow Participants to Unmute themselves.
Change Chat box setting to Host and Co-host only.
Mute open mics except for the Chairperson.
During the meeting:
Post standard Chat Box text timed with the script. Copy and paste from the Chat Box script file located on the pnpaca.org website homepage.
If assisting Chair with audio - Watch for raised hands and send a Request to Unmute to the next person to share. Lower hands after shares.
Maintain security throughout the meeting.
Watch for open mics and mute except Chair and person sharing.
Watch for inappropriate videos and shut down.
If someone’s video is shut down by mistake, send a Request to Start Video along with a text to explain your error.
Remove from meeting immediately anyone displaying inappropriate behavior (bombers).
Restrict the Textbox chat completely if it is being abused in any way.
At 9:20 lock the meeting.
End of Meeting:
Continue the sharing format in the virtual parking lot until all who want to have shared, then open the room for fellowship.
Stay until all participants have left. If you have to leave, ask for a volunteer to take Host and then pass Host responsibilities to them. When the Host leaves the entire meeting is shut down.
Thank you for your service!
Revised 1/29/2026